Guidance Documents

Click the Guidance Documents link above to view a complete listing of all MVDB guidance documents posted on the Virginia Regulatory Town Hall.

Click on the individual ID link below to access the MVDB guidance documents on the Virginia Regulatory Town Hall.

ID

Title

Revision Date

AD010-99

Process For Determining Sanctions

12/29/2016 

AD020-95

Public Comment Policy

12/27/2016 

AD030-16

Meeting Documentation Policy

9/15/2002 

AD050-10

Meeting Dates and Times Policy

12/28/2016 

AD060_17

Motor Vehicle Dealer Board Board Meeting Cancellation/Inclement Weather Policy

2/15/2017 

AD100-16

Internet Privacy Policy

12/28/2016 

AD111-16

Freedom of Information Act Compliance

12/27/2016 

AD130-96

Adjudicated Cases Policy

12/27/2016 

AV010-16

Advertising Policy: Deviations from Standard Practices

12/22/2016 

AV020-09

Advertising Display/Show Versus Display For Sale

12/27/2016 

AV030-15

Rebate Advertising Guidelines

12/27/2016 

AV040-17

Advertising - Vehicle Location

1/8/2018 

AV050-17

Charges for Freight, Shipping, Delivery, or Destination

1/8/2018 

AV060-17

Transfer Fees

1/8/2018 

AV070-17

Advertising - Removal of Vehicles from Website

1/8/2018 

LI010-98

Guidelines For Review Of Applicants Who Have a Criminal History

12/27/2016 

LI020-18

Salespersons Must Be Employees

8/21/2018 

LI025-11

Independent Dealer-Operator Program Guidelines

12/29/2016 

LI026-18

Guidance on Independent Dealer-Operator Recertification

12/7/2016 

LI030-16

Salesperson and Dealer-Operator Test

12/27/2016 

PR010-16

Variance for Hours of Operation

12/22/2016 

PR021-16

Guidelines For Maintaining Records And Storing Records Off-Site

12/22/2016 

PR030-16

Temporary Supplemental License (Off-Site) Sales

12/28/2016 

PR035-00

Bonding Requirements

12/27/2016 

PR040-05

Resolution on Educational and Warning Letters

12/27/2016 

PR045-12

TrueCar, Dealix and Insurance

12/27/2016 

PR050-97

Wholesale Sales Agreement Policy

12/26/2016 

PR060-16

Motor Vehicle Dealer Board Guidance Memorandum for VA Dealers having internet connection and email address

12/27/2016 

PR070-18

Maintaining Business Hours

3/1/2018 

Questions regarding the archived documents below may be directed to dboard@mvdb.virginia.gov.

Guidance Documents: Dealer Practices

  • PR010-97, Variance for Hours of Operation, May 1997, §§46.2-1533
  • PRO20-97, Off-Site Storage of Records, May 1997, §46.2-1529
  • PR030-97, Temporary Supplemental Licenses for Used Car Sales, December 1997, §46.2-1516; and Temporary Supplemental Licenses for Used Car Sales (Rev.1), August 2000
  • "Dealers Who Are Not Maintaining Hours," MVDB Meeting Summary from July 1998
  • "Procedures For Violations of Minimum Hours And Established Place of Business," MVDB Meeting Summary from July 1998
  • Resolution on Action on Adjudicated Cases That Do Not Involve the Transaction Recovery Fund, May 8, 2006, Board meeting
  • Guidelines For Maintaining Records And Storing Records Off-Site, October 2007
  • Guidelines to Issue Subsequent Temporary and Metal Plates, March 2009

Guidance Documents: Dealer Licensing

  • LI010-97, Certificate of Qualification, December 1997, §§46.2-1511 and 46.2-1512
  • LI020-01, Dual Licensing Process, July 2001 "Process for Determining Sanctions" (July 1999)
  • "Salesperson and Dealer-Operator Test," MVDB Meeting Summaries from March 1996, May 1996 and September 1996
  • "Review of the Dealer's Buyer's Order," MVDB Meeting Summary from January 1996, §46.2-1530
  • "Delegation of Authority to the Executive Director and Office Manager," Meeting Summaries from March 1996, September 1996, September 1997 and July 1999
  • Temporary Agent Licensing Guidelines, effective July 1, 2007
  • Salespersons Must Be Employees dated March 2008

Guidance Documents: Dealer Advertising

  • AV010-00, Deviations from Standard Practices June 2000
  • "Delegation of Authority to the Executive Director and Office Staff for Enforcing Regulations and Determining Civil Penalties"
  • MVDB Meeting Summaries, January 1996, and November 1998.

Guidance Documents: Administration

  • AD010-95, Board Meetings (Parliamentary Guidelines), May 1997
  • AD020-95, Board Meetings (Public Comment), May 1997
  • AD030-96, Board Meetings (Meeting Documentation), Rev. December 2002
  • AD040-95, Board Meetings (Vice-Chair), May 1997
  • AD050-96, Board Meetings (Meeting Dates and Times), December 2001
  • AD060-95, Executive Director (Office Supplies), May 1997
  • AD070-95, Executive Director (Board Guidance), May 1997
  • AD080-00, MVDB American Express Purchase Policy, September 2000
  • AD090-00, MVDB Annual Loss Analysis Policy, September 2000
  • AD0100-00, MVDB Internet Privacy Policy, October 2000
  • AD0-105-01, MVDB Purchasing Policy
  • AD110-02, MVDB, Internal Database System Data Manipulation, Storage, Mainframe and Record Deletion Policy
  • AD111-02, MVDB Freedom of Information Act Compliance
  • AD120-02, MVDB Minority, Women & Small Business Source Procurement Policy
  • AD130-06, MVDB Adjudicated Cases Policy (Non-Transaction Recovery Fund)

Guidance Documents: Internal Process

  • MVDB-01, Qualifications, October 1999
  • MVDB-02, Initial Salesperson Licensing, October 1999
  • MVDB-03, Monthly Renewals, November 1999
  • MVDB-04, Dealer Licensing, October 1999
  • MVDB-05, Nonprofit Organization Consignment Processing, April 2000
  • MVDB-06, Permanent and Temporary Supplemental Licensing, May 2000
  • MVDB-07, Field Inspections, June 2000
  • MVDB-08, Plate and Decal Inventory, August 2000

Revised: January 10, 2019