Guidance Documents

Click the above link to access the guidance documents.

Questions regarding these documents may be directed to Below is the breakdown of the Motor Vehicle Dealer Board Guidance Documents:

Guidance Documents: Dealer Practices

  • PR010-97, Variance for Hours of Operation, May 1997, §§46.2-1533
  • PRO20-97, Off-Site Storage of Records, May 1997, §46.2-1529
  • PR021-16, Guidelines For Maintaining Records And Storing Records Off-Site
  • PR030-97, Temporary Supplemental Licenses for Used Car Sales, December 1997, §46.2-1516; and Temporary Supplemental Licenses for Used Car Sales (Rev.1), August 2000
  • PR050-97, Wholesale Sales Agreement, December 1997, §46.2-1530
  • "Dealers Who Are Not Maintaining Hours," MVDB Meeting Summary from July 1998
  • "Procedures For Violations of Minimum Hours And Established Place of Business," MVDB Meeting Summary from July 1998
  • Resolution on Educational and Warning Letters, January 10, 2005, Board Meeting
  • Resolution on Action on Adjudicated Cases That Do Not Involve the Transaction Recovery Fund, May 8, 2006, Board meeting
  • Guidelines For Maintaining Records And Storing Records Off-Site, October 2007
  • Guidelines to Issue Subsequent Temporary and Metal Plates, March 2009

Guidance Documents: Dealer Licensing

  • LI010-97, Certificate of Qualification, December 1997, §§46.2-1511 and 46.2-1512
  • "Guidelines for Review of Applicants Who Have a Criminal History" (March 17, 1998)
  • LI020-01, Dual Licensing Process, July 2001 "Process for Determining Sanctions" (July 1999)
  • "Salesperson and Dealer-Operator Test," MVDB Meeting Summaries from March 1996, May 1996 and September 1996
  • "Review of the Dealer's Buyer's Order," MVDB Meeting Summary from January 1996, §46.2-1530
  • "Delegation of Authority to the Executive Director and Office Manager," Meeting Summaries from March 1996, September 1996, September 1997 and July 1999
  • "Bonding Requirements," Memorandum from the executive director to the members of the Board dated October 27, 2000
  • Temporary Agent Licensing Guidelines, effective July 1, 2007
  • Salespersons Must Be Employees dated March 2008

Guidance Documents: Dealer Advertising

  • AV010-00, Deviations from Standard Practices June 2000
  • AV040-17, Guidance Document Advertising - Vehicle Location
  • AV050-17, Freight Charges/Shipping Charges/Delivery Charges/Destinations Charges
  • AV060-17, Guidance Document Transfer Fees
  • AV070-17, Guidance Document Advertising - Removal of Vehicles from Website
  • "Delegation of Authority to the Executive Director and Office Staff for Enforcing Regulations and Determining Civil Penalties"
  • MVDB Meeting Summaries, January 1996, and November 1998.

    Guidance Documents: Administration

    • AD010-95, Board Meetings (Parliamentary Guidelines), May 1997
    • AD020-95, Board Meetings (Public Comment), May 1997
    • AD030-96, Board Meetings (Meeting Documentation), Rev. December 2002
    • AD040-95, Board Meetings (Vice-Chair), May 1997
    • AD050-96, Board Meetings (Meeting Dates and Times), December 2001
    • AD060-95, Executive Director (Office Supplies), May 1997
    • AD070-95, Executive Director (Board Guidance), May 1997
    • AD080-00, MVDB American Express Purchase Policy, September 2000
    • AD090-00, MVDB Annual Loss Analysis Policy, September 2000
    • AD0100-00, MVDB Internet Privacy Policy, October 2000
    • AD0-105-01, MVDB Purchasing Policy
    • AD110-02, MVDB, Internal Database System Data Manipulation, Storage, Mainframe and Record Deletion Policy
    • AD111-02, MVDB Freedom of Information Act Compliance
    • AD120-02, MVDB Minority, Women & Small Business Source Procurement Policy
    • AD130-06, MVDB Adjudicated Cases Policy (Non-Transaction Recovery Fund)

    Guidance Documents: Internal Process

    • MVDB-01, Qualifications, October 1999
    • MVDB-02, Initial Salesperson Licensing, October 1999
    • MVDB-03, Monthly Renewals, November 1999
    • MVDB-04, Dealer Licensing, October 1999
    • MVDB-05, Nonprofit Organization Consignment Processing, April 2000
    • MVDB-06, Permanent and Temporary Supplemental Licensing, May 2000
    • MVDB-07, Field Inspections, June 2000
    • MVDB-08, Plate and Decal Inventory, August 2000

    Revised: January 25, 2018