Termination of Salesperson
Salespersons who wish to terminate their employment at a dealership must surrender their
salesperson’s license upon leaving. For information about transferring to another
dealership, please see Transfer of Salesperson
The Dealer should immediately notify the Board once a salesperson is no
longer employed (terminated) at the dealership. The Dealer is responsible for the salesperson's
actions related to the sale of motor vehicles until the Dealer has notified the Board.
Virginia law (§ 46.2‐1518) states in part that the Dealer must notify the Board “not
later than the tenth day following the month of the termination”.
Dealers should not wait until the renewal period to notify the Board of a
Step 1: How to Notify MVDB
Completing the MVDB-41 is the recommended way to notify the Board of a
salesperson’s termination. Alternatively, you can notify the Board of terminations via
email or mail/fax as described below in items 2 and 3.
- Download and complete the MVDB-41,
Salesperson Termination of Employment Form.
- Email email@example.com including the salesperson’s full name, customer number (as found on salesperson's license), and termination date.
- Mail or fax a letter indicating the salesperson’s full name,
customer number (as found on salesperson's license), and termination date.
Step 2: Submit Surrendered Salespersons License to the Board
Upon termination of a salesperson, the Dealer should make every possible
effort to obtain the salesperson's license and send it to the Board. Please
write “TERMINATE” on the license and sign and date it. If you use the MVDB-41,
attach the terminated license directly to the form; otherwise, include the relevant
information in your correspondence as indicated above in Step1, items 2 and 3.
If the Dealer is unable to obtain the terminated salesperson's license, the Dealer must
communicate this to the Board by email, fax, or mail so the Board's records can properly
Search Active Dealer/Salespersons
The MVDB processes notifications of salesperson's termination promptly when they are
received from Dealers. Any changes in a salesperson’s employment status
(i.e., termination, transfer) will be updated and posted on the MVDB website's
"Search Active Dealers/Salespersons". It is therefore important that Dealers notify
MVDB immediately when a salesperson is terminated, so the listing of licensed salespersons
for the dealership can be updated. For example, if a Dealer submits a MVDB-41
indicating a salesperson is no longer employed at the dealership, that salesperson is
removed from the MVDB's listing of currently licensed salespersons at the dealership,
normally on the next business day.