Termination of Salesperson

 

Salesperson’s responsibility

Salespersons who wish to terminate their employment at a dealership must surrender their salesperson’s license upon leaving.  For information about transferring to another dealership, please see Transfer of Salesperson License.

 

Dealer’s responsibility

The Dealer should immediately notify the Board once a salesperson is no longer employed (terminated) at the dealership. The Dealer is responsible for the salesperson's actions related to the sale of motor vehicles until the Dealer has notified the Board. Virginia law (§ 46.2‐1518) states in part that the Dealer must notify the Board “not later than the tenth day following the month of the termination”.  Dealers should not wait until the renewal period to notify the Board of a termination.

 

Step 1: How to Notify MVDB

Completing the MVDB-41 is the recommended way to notify the Board of a salesperson’s termination. Alternatively, you can notify the Board of terminations via email or mail/fax as described below in items 2 and 3.

  1. Download and complete the MVDB-41, Salesperson Termination of Employment Form.
  2. Email dboardreply@mvdb.virginia.gov including the salesperson’s full name, customer number (as found on salesperson's license), and termination date.
  3. Mail or fax a letter indicating the salesperson’s full name, customer number (as found on salesperson's license), and termination date.

 

Step 2: Submit Surrendered Salespersons License to the Board

Upon termination of a salesperson, the Dealer should make every possible effort to obtain the salesperson's license and send it to the Board. Please write “TERMINATE” on the license and sign and date it.  If you use the MVDB-41, attach the terminated license directly to the form; otherwise, include the relevant information in your correspondence as indicated above in Step1, items 2 and 3. If the Dealer is unable to obtain the terminated salesperson's license, the Dealer must communicate this to the Board by email, fax, or mail so the Board's records can properly reflect this.

 

Search Active Dealer/Salespersons

The MVDB processes notifications of salesperson's termination promptly when they are received from Dealers.  Any changes in a salesperson’s employment status (i.e., termination, transfer) will be updated and posted on the MVDB website's "Search Active Dealers/Salespersons".  It is therefore important that Dealers notify MVDB immediately when a salesperson is terminated, so the listing of licensed salespersons for the dealership can be updated. For example, if a Dealer submits a MVDB-41 indicating a salesperson is no longer employed at the dealership, that salesperson is removed from the MVDB's listing of currently licensed salespersons at the dealership, normally on the next business day.